Introducing e-records in companies

What is an e-record?

Electronic records – or in short form: E-records – are digital records that enable completely paperless management in companies. It is not enough to reflect the structure of a real record with record number, cover page and register, etc. Information from various documents must be linked together with the objects of a process in an electronic record and thus provide a holistic overview for users. This makes the e-record ideal expression of the Document Management Systems or the Enterprise Content Management.

What are the advantages of an e-record?

With the introduction of an e-record, companies reap a lot of benefits:

• All essential information is stored in one place – the archive for digital records.
• Long waiting times until the availability of a record are completely eliminated.
• Workflows gain efficiency and speed through e-records.
• Space-consuming archives for tons of paper records become superfluous.
• Thanks to the search function, information in the digital record management can be found better and faster.
• Unlike paper documents, it is almost impossible to manipulate electronic record.
• Compliance with audit security and the statutory retention and deletion periods is simplified by e-records.
• Workflows are optimised by differentiated control rights and access options; simultaneous processing of the e-records is possible.
• Electronic records can be accessed regardless of time and location.
• Electronic record management is sustainable and protects the environment.
• Modern software automatically complies with current safety standards.

How can top flow support me in the introduction of e-records?

With top flow, you can digitise your record management and thus make all business processes fit for the digital future. Together we ensure a smooth introduction of the e-records and support you in the development of a suitable strategy for your company. We will help you to connect your new electronic records to an Enterprise Content Management System (ECM) such as top xRM.

E-records from top flow: tailor-made for the SAP environment and beyond

We have created predefined electronic records for the most common areas of application. In addition to typical storage structures and workflows these e-records show the underlying business processes, such as procurement, sales or complaints processes, as well as contract management and personnel records. Our electronic records always contain the relevant SAP objects of a process chain. These can be created and edited manually or they are automatically linked in the background in the e-record.

When introducing top xRM’s Electronic Record Management, companies can easily adapt the templates and thus optimise the predefined standard to their individual requirements. Top flow’s e-records can now be a bridge to many other applications such as MS Teams, CRM tools, tender platforms, SuccessFactors and much more.

top xRM as an SAP-based Document Management approach is the optimal way for your SAP processes. We offer ready-made e-records for many departments and applications, which are also constantly adapted to changing conditions. In addition, we are continuously expanding our portfolio without losing touch with the SAP environment.