Digitalized human resources department

top personnel RM

Digitalized human resources department

Businesses are increasingly finding themselves competing for young people with potential and experienced professionals. Employees need to be retained over the long term, and their knowledge and skills should be continually developed. All of this requires that all information remain transparent for employees in the Human

Resources department – at the same time it is necessary to comply with all data protection requirements.
This is enabled by top flow’s job position/applicant record and human resources record.

 

Job record/applicant record

Process Controls and documents the entire recruiting process directly from the record – from job posting to hiring
Clearly describes all applicants for an open job position.Assists in the selection process by offering an adaptable applicant ranking that is based on user-definable criteria
Merging of documents and information Merges documents and information about open job positions and applicants in one record, e.g., job descriptions and application documents, certificates, attestations and emails
SAP reference objects Generates and creates SAP objects for a job position, e.g., from organization management or from the personnel master data
Linking to other records Links other records – applicant record is linked to job record and vice versa
Access and authorizations Checks access authorization to HR organization objects such as personnel area and cost center
Control of the workflow Controls the workflow along the recruiting process, e.g., prequalification of applicants and invitation to interview, checklist for new hires

Personnel records

 

Process Controls and documents the entire process for an employee directly from the record – from hiring to leaving the company
Merging of documents and information Merges documents and information on an employee in one record, e.g., social insurance and tax data, remuneration statements, applications and attestations, certifications, letters of reference, evaluations, certificates and continuing education courses

Defines individual data deletion dates to conform to GDPR guidelines
Automatically generates work attestations

Automatically stores all types of certifications and remuneration statements

SAP reference objects List representation of all HR information types
Linking to other records Links to other records – job record and applicant record, return from success factors
Access and authorizations Checks access authorization via HR objects such as human resources area, company code and cost centers
Control of the workflow „Loaning“ function that enables temporary access to an employee’s record

Workflow-controlled hiring and exit checklists