Digitalized purchasing

top purchase RM

Digitalized purchasing

These days, procurement processes are usually very complex. Numerous internal and external stakeholders are involved. For employees in Purchasing, a key task is to ensure smooth collaborative work, which in turn assures efficient processing.

The purchasing record and the supplier record from top flow help here.

 

Purchasing record

Process Controls and documents the entire purchasing process (order to cash) directly from the record, from requirement request to receipt of invoice
Merging of documents and information Merges documents and information related to the purchasing process in one record – e.g., order requests, requests for quotation, price comparison, orders, incoming goods, contracts, meetings and emails
SAP reference objects Generates and processes SAP purchasing objects directly from the record, e.g., requests for quotation, orders and sets of purchasing information
Linking to other records Links to other records – supplier records, material records, equipment records, sales records
Access and authorizations Checks access authorization against Purchasing SAP organization structures: Authorizations on header level and node level
Printing and sending of SAP receipts Prints and sends out requests for quotation, orders, etc., directly from the record
Control of workflows Controls the workflow throughout the purchasing process (including on the item level), e.g., technical and business-related approvals and releases

Supplier record

Process Navigation platform from the supplier’s perspective
Merging of documents and information Merges documents and information about a supplier into one record, e.g., contact partners, requests for quotation, orders, certifications, price lists and contracts
SAP reference objects List representation of all relevant SAP objects, return to all of a supplier’s business-related events.
Linking to other records List representation of all relevant SAP objects, return to all of a supplier’s business-related events.
Access and authorizations Checks access authorization via supplier master data, company code, purchasing organization