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With contract management in SAP, you can keep track of all your contracts centrally, from negotiation and creation to termination or renewal. Our digital contract file top contract enables transparent and audit-proof management, which not only saves time but also minimizes risks. Whether supplier contracts, customer agreements or internal agreements – everything is clearly laid out, available at all times and documented in an audit-compliant manner.

Field of application

  • Mapping and management of contracts across the entire life cycle from creation to termination
  • Central storage of contracts of all kinds (service contracts, supplier contracts, customer agreements, etc.)
  • Consolidation of information on a contract in one file (draft contracts, versions, terminations, emails)
  • Monitoring of terms and notice periods and reminders for contract renewals
  • Coordination and mapping of contract amendments, addenda and versioning for complete traceability

Functions

  • Process-controlled document management in which contracts and attachments are stored in a structured manner
  • Automated creation of contracts for a business transaction with document templates
  • Powerful search and filter functions according to contract partners, categories or status
  • Automatic deadline and runtime monitoring with individual notifications
  • Document Designer for guided, standardized contract creation in Word
  • Generation and creation of SAP objects for a contract, for example for business partners

 

Compliance

  • Checking access authorizations to SAP authorization objects such as company code and plant
  • Authorization control for confidential information and documents
  • Audit-proof archiving to protect against legal risks
  • Complete traceability of all contract activities and changes
  • Cross-location, GDPR-compliant use without loss of control or compliance

Added value

  • Immediate, transparent overview of contract status, deadlines and responsibilities
  • Reduction of administrative effort through automated processes and workflows
  • Minimization of errors, missed terminations or unclear contract conditions
  • Consistent data thanks to seamless integration into existing SAP processes
  • More efficient collaboration within and across departments

Digital sales file
Targeted management of sales activities and optimal customer care
Digital project file
Manage projects centrally and on time
Digital purchasing processes
Transparency and deadline control for open quotations and current orders
Digital personnel file
Manage personnel processes transparently and efficiently
Material file
Digital product management from product idea to production and service
Digital production file
Control production processes more efficiently and speed up workflows
Real estate file
Overview and control of property management
Digital funding management
Management of subsidies in the budget of public institutions

Live. Practical. Informative.

Live webinar

Learn live from a practical example how you can use contract management in SAP to keep track of all contracts and never miss deadlines again.

Contract management in SAP refers to the digital administration of contracts within the SAP system. It includes central storage, deadline tracking, versioning, approvals and audit-proof archiving so that companies can keep track of all contract activities at all times.

The contract file in SAP enables transparent contract processes, reduces administrative effort, minimizes risks through deadline monitoring and missed terminations and integrates contracts seamlessly into SAP.

Efficient contract management in SAP ensures transparency, minimizes risks, saves time on administrative tasks and guarantees compliance. Companies can manage contracts professionally, meet deadlines and make decisions based on reliable information.

Our contract file automatically monitors terms, notice periods and contract amendments. Reminders, notifications and audit-proof documentation help to adhere to compliance requirements and minimize legal risks.

Contract management is suitable for all areas that have something to do with contracts/agreements, such as purchasing, sales, project management and HR. It supports the management of supplier, customer and internal contracts, compliance with legal requirements and the optimization of workflows between departments.

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