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Electronic files in SAP bundle all information relating to a transaction or business process – documents, emails, notes, tasks, etc. – in one central location. They replace traditional paper files, make content accessible at all times and create transparency. They not only serve as a digital filing system, but also actively support your processes: Workflows, approvals and task coordination are mapped directly in the file, making processes more efficient and traceable.

With our preconfigured file types from top xRM/BPM, you can digitally map almost any business process – from sales processes, machine files, contracts and projects to purchasing processes and personnel matters. The electronic files in SAP can be used immediately, are flexibly adaptable and help you to control processes in a standardized, efficient and legally compliant manner.

Central. Efficient. Secure.

Your advantages

  • Central overview: All information at a glance and easy to find
  • Time and location-independent access from the office, home office or mobile
  • More efficient processes through approval processes and workflows
  • More transparent and faster collaboration: everyone involved can see tasks, progress and status
  • Audit-proof: content is archived and versioned in compliance with the law and statutory retention and deletion periods are supported

Functions at a glance

  • Predefined, customizable file types for almost any business process
  • Workflow control: Map processing steps sequentially, in parallel or flexibly
  • Document management: easily assign, version and comment on content
  • Deadlines, progress and responsibilities visible at all times
  • Integration of applications such as Microsoft Teams, CRM tools, SuccessFactors and tendering platforms possible
Digital personnel file
Transparent and efficient management of the entire HR process from hiring to leaving
Digital sales processes
Targeted management of sales activities and optimal customer care
Digital purchasing processes
Transparency and deadline control for open quotations and current orders
Digital contract file
Mapping of the entire contract cycle from draft to signature
Digital project file
All documents, data and deadlines for projects centrally in one place
Digital material file
Digital product management from the idea to production and service
Digital production file
Control production processes more efficiently and speed up workflows
Digital real estate file
Overview and control of property management
Digital funding management
Management of subsidies in the budget of public institutions

See for yourself live

Webinar

In our webinar, you will learn all about our file types, the benefits and the optimization potential of top xRM/BPM for your business processes. Say goodbye to paper and make your processes fit for the future.

Electronic files are digital folders for all information relating to a transaction or business process, such as documents, emails, notes or tasks. They replace paper files, bundle content centrally and make processes transparent and traceable.

  • Central overview of all information
  • Location-independent and time-independent access
  • More efficient processes through workflows and approval processes
  • Audit-proof storage and versioning

Almost all business processes can be digitally mapped with our predefined file types. Examples include contracts, purchasing, human resources, project management, real estate management, etc.

Yes, the preconfigured electronic files in SAP can be flexibly adapted to your processes and requirements.

Make your processes future-proof

Ready for digital processes?

Take your business processes to a new level: with our solutions, you can modernize your SAP system landscape, optimize processes across all areas and create a stable foundation for future growth. From production and purchasing to service and personnel – top flow supports you in making your processes transparent, efficient and sustainable.