BVV obligation for remuneration documents from 2027

Which documents must be archived digitally from 2027 according to the BVV obligation?

In future, the following documents, among others, must be stored digitally:

• Citizenship documents
• Proof of compulsory insurance or exemption from insurance
• Membership certificates from the health insurance company
• Certificates of enrollment (for working students)
• Employee declarations relevant to social security (e.g. regarding children abroad or waiving pension insurance)
• Documents on secondments and foreign assignments

💡The digital personnel file as a solution

In order to reliably meet legal requirements, many companies rely on a digital personnel file based on a modern document management system. This allows personnel documents to be managed in a structured, audit-proof and data protection-compliant manner. Access rights, logging and deletion periods can be controlled centrally.

This makes it much more than just a document repository. It combines document management with process control and supports HR departments throughout the entire employee life cycle – from recruitment to the departure of an employee.

How our digital personnel file supports you

Our digital personnel file top personnel makes personnel processes simpler, faster, more secure and more transparent. All employee documents are stored centrally, easy to find and available regardless of location or time – this improves team collaboration and makes working from home possible. Integration with Microsoft 365 and tools such as the Document and Process Designer automatically supports routine tasks, speeds up approvals and authorizations and logs all steps in an audit-proof manner.

In addition, digital signatures can be seamlessly integrated using solutions such as XiTrust Moxis or DocuSign. This means that documents can be digitally signed and processed directly, without the need for paper.

With our digital personnel file, you will be able to meet the BVV obligation from 2027 and benefit from more efficient HR processes at the same time.

⚡️Esshould be fast and cost-effective? Our solution is also available as a cost-effective starter package xRM HCM Quick Start with go-live in just 3 weeks.