OverviewStromnetz Hamburg digitizes purchasing with top xRM
Stromnetz Hamburg GmbH relies on top xRM for the digitalization of the company.
Transparent procurement processes
Stromnetz Hamburg GmbH (SNH) is the operator of Hamburg’s electricity distribution grid and is responsible for grid operation. SNH has been a wholly owned subsidiary of the Free and Hanseatic City of Hamburg since February 2014.
This gave the independent company the opportunity to optimize the applications and processes to its own requirements. The purchasing processes supported by SAP were also reviewed.
One result: the previously heterogeneous filing structures and manual activities were replaced by a digital purchasing and supplier cockpit with automatic process control.
Purchasing and supplier file with seamless SAP integration
SNH opted for the solution fully integrated into SAP S/4HANA top xRM purchasing file from top flow GmbH.
SNH’s purchasing department processes several hundred procurement transactions every year. The resulting SAP objects (BANF, inquiry, order, contract) as well as the associated documents and emails are grouped with the help of the top xRM file cockpit and clearly assigned to the respective processes using the top xRM purchasing file. The extremely complex processes are not only clearly mapped, but also efficiently processed with the help of intelligent workflow control. The digital signing of the resulting documents means that paper documents can be dispensed with throughout the entire process.
SNH uses the application in the SAP GUI and in future also in the modern interface technology SAP FIORI.
Fast implementation
Templates for the various application areas have already been delivered with the certified SAP add-on top xRM. Based on the specifications drawn up in a workshop, the requirements in the project were largely defined via customizing. Thanks to the modular structure of the top xRM process cockpit, implementation at SNH was quick and easy.
Solution with high expansion potential
The introduction of the solution has laid the foundation for further expansion stages. For example, it is planned to integrate the existing eVergabe platform from Healy Hudson GmbH – and the top xRM purchasing file offers the possibility of doing so as an SAP add-on. The top xRM purchasing file can then be used to provide documents relevant for e-tendering. The tendering process, including the sending of documents and communication with the bidders, takes place in eVergabe. Once the contract has been awarded, the entire procedure file can be transferred back to the top xRM procurement file and thus to the central SAP system and archived.
The benefit
Following the introduction of the top xRM purchasing file solution into the existing SAP infrastructure, an application is now available that optimally supports purchasing throughout the entire procurement process (purchase-to-pay). Various documents such as tender documents, contracts, analyses, but also master and transaction data, which are part of the purchasing knowledge, are now available in a clear and ad hoc manner. For example, purchase requisitions can now be easily assigned to purchasing processes using drag-and-drop. By linking the purchasing file and the supplier file, all operational and strategic purchasing activities are bundled. In addition to documentation, the top xRM purchasing file serves Stromnetz Hamburg as a central source of information for the active control of procedures and processes in the company as well as traceability and transparency through the documentation of all activities. This makes work considerably easier for purchasing staff.
Stromnetz Hamburg digitalisiert den Einkauf mit top xRM
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